INF 6 - Assistant Stores Officer (1)
Employment Type: Permanent & Pensionable
Location: Lusaka Province
Closing Date: April 04, 2025
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Job Description
The Assistant Stores Officer will be assisting in coordinating all tasks related to receiving, issuing, shipping and storage of goods, maintaining inventory and associated records and ensure compliance with company policies and maintaining a high level of safety.
Key Responsibilities
Operational Planning
- Ensure safe custody of inventory and records – for the purposes of properly accounting for company inventory.
- Maintain Bin cards and other supporting document for stockaccountability.
- Ensure cleanliness of the storage room and properorganization of the stock on bins/ shelves.
- Assisting in receiving and physical verification of stockinto Stores.
- Ensure effective implementation of forecasting andcentralized distribution model
- Ensure proper record-keeping for all INFRATEL Inventory.
- To ensure that Replenishment of stock to cover all regionsare done 2weeks in advance.
- To ensure that the maintenance of inventory is according tocompany polices, process and procedures.
- Ensure that all designated recipient SKU’s are replenishedwithin 7 days after the monthly count.
- Prepare a daily Issues and receipts for all items in stores
- Stock taking – Assisting in monthly Stock taking andreconciliation of physical inventory.
- Assist in updating daily, weekly, monthly and year-to-dateinventory movement report
- Full compliance to INFRATEL policies and procedures
- Ensure prompt preparation of GRN’s to Accounts for paymentprocessing
- Ensure that the Daily Tasks and Status report is completedand sent to the Supervisor on weekly.
- Ensure all user requests are processed in 24 hours.
- Ensure that all users receiving or delivering stock provideor receive documentation, respectively.
Minimum Qualifications
- Full Grade 12 Certificate with 5 O’levels
- Diploma in Purchasing and Supplyfrom the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics & Transport or any related.
- Qualifications must be certifiedby the Zambia Qualifications Authority (ZAQA)
Key Competencies and Skills
- Good understanding of Stores Management, familiar with INFRATEL products and services, Knowledge of processes, products, and user department’s specifications
- Hands-on-Computer
- Verbal and written communication
- Action orientation / task focus
- Ability to perform routine /repetitive work
- Able to cope effectively with change
- Ability to deal with multiple priorities
- Accuracy
- Problem solving
- Planning / organizing
- Reliability / trustworthiness
- Observance (conducts visual checks with regulations / standards in mind. Can pick up on errors / faults through observation)
- Time management (achieves objectives within given time limits)
- Achievement Orientation
- Customer Service Orientation
- Flexibility
- Information seeking
- Integrity
- Network Building
- Organizational Awareness
- Relationship Building
- Teamwork and cooperation
Years of Experience Required
- Minimum of two (2) years of experience preferably in Inventory/ Warehouse/ Stores Management.
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